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01 - Purpose
Centurion International School, Bangkok is committed to protecting the safety and property of the school community while respecting the privacy rights of our faculty, staff, students and visitors. The primary purpose of the security camera system is to allow for the after-the-fact investigation of incidents that have been reported by teachers, parents and students. The video surveillance system is not intended to be used as a method of tracking the work habits or productivity of individual employees.
CCTV systems are installed (both internally and externally) also for the purpose of creating a mindfulness among the occupants, at any one time, that a surveillance security system is in operation during both the daytime and nighttime each day.
02 - Definitions
The following terms that will be used in this policy are defined as:
- Security cameras: a camera that is used for recording school areas for the purposes of enhancing public safety, monitoring equipment, to discourage theft and other criminal activities, and for preventing, investigating, and resolving incidents.
- Security camera monitoring: the real-time review or watching of security camera feeds.
- Security camera recording: a digital or analog recording of the feed from a security camera.
- Security camera systems: any electronic service, software, or hardware directly supporting or deploying a security camera.
03 - Policy
The overall CISB policy of surveillance monitoring or recording, and the use of surveillance cameras at the school are limited to uses that do not violate Thai law prohibiting wiretapping and electronic surveillance of audio communications.
Videos obtained through surveillance monitoring or recording will be retained by the Head Teacher for a length of time deemed appropriate for the purpose of monitoring, but not to exceed 90 days and those recordings must be stored in secure password protected device.
04 - Access
Access to recorded images will be restricted to the Head Teacher and Board of Directors to view them and will not be made widely available. Supervising the access and maintenance of the CCTV System is the responsibility of the Headteacher. When CCTV recordings are being viewed, access will be limited only to authorised individuals on a need-to-know basis.
05 - Covert Monitoring
The School retains the right in exceptional circumstances to set up covert monitoring. For example:
- Where there is good cause to suspect that an illegal or serious unauthorised action(s), is taking place, or where there are grounds to suspect serious misconduct;
- Where notifying the individuals about the monitoring would seriously prejudice the reason for making the recording.
Covert Monitoring may take place in classrooms when the circumstances above are satisfied. Covert Monitoring used in classrooms will never be used to observe or assess a teacher’s professional performance. All teachers’ observations will be done in-person and not through the CCTV. Cameras sited for the purpose of covert monitoring will not be used in areas which are reasonably expected to be private, for example, the restrooms.
06- Head Teacher Responsibilities
The Headteacher will be responsible for:
- Ensure that the use of CCTV systems is implemented in accordance with this policy.
- Oversee and co-ordinate the use of CCTV monitoring for safety and security purposes within the School.
- Ensure that all existing CCTV monitoring systems will be evaluated for compliance with this policy.
- Ensure that the CCTV monitoring is consistent with the highest standards and protections for all persons within the school.
- Ensure that the perimeter of view from fixed location cameras conforms to this policy both internally and externally.
- Give consideration to both students, staff, teacher and parents feedback/complaints regarding possible invasion of privacy or confidentiality due to the location of a particular CCTV camera or associated equipment.
- Ensure that all areas being monitored are not in breach of an enhanced expectation of the privacy of individuals within the School and be mindful that no such infringement is likely to take place.
- Ensure that monitoring tapes are stored in a secure place with access by authorised personnel only.
- Ensure that images recorded on tapes/DVDs/digital recordings are stored for a period not longer than 90 days and are then erased unless required as part of an investigation or informed by the Board of Directors.
- Ensure that camera control is solely to monitor improper behaviour, school damage etc. and not to monitor individual characteristics.
- Ensure that camera control is not infringing an individual’s reasonable expectation of privacy in public areas.
07- Appropriate Use and Confidentiality
All approved individuals with access are prohibited from using or disseminating information acquired from CISB security cameras, except for official purposes. All information gathered and/or observations made in the use of security cameras is considered confidential and can only be used for official CISB purposes.